Privacy Policy

This document defines how KJC Productions and its internal platform, Aurore, collect, store, manage, and use actor information for casting, production, and collaboration purposes.

This agreement is intended to protect both the actor and the production company by establishing transparent rules regarding personal data, media assets, communication, and project-related usage.

1. Parties

This agreement is between: KJC Productions ("the Production Company") and The individual actor, performer, or crew submitting personal information, media, or professional material through Aurore ("the Actor").

2. Purpose of Data Collection

The Actor authorizes the Production Company to collect and use submitted information exclusively for professional production-related activities, including:

• Casting evaluation
• Talent selection and project matching
• Internal production organization
• Communication regarding projects, auditions, or collaborations
• Scheduling and availability management
• Character assignment and production planning
• Secure archival and historical production records

The Production Company agrees not to sell personal data to third parties.

3. Information That May Be Collected

The following information may be stored inside Aurore:

• Full name
• Age or age range
• Gender identity (optional)
• Languages spoken
• Email address
• Phone number
• Location or city
• Physical characteristics relevant to casting (height, hair color, eye color, facial hair)
• Availability information
• Professional notes
• Casting tags and categories
• Photos, headshots, profile images
• Demo reels and showreels
• Audition material
• Project participation history
• Communication history related to productions

The Actor confirms that the information submitted is voluntarily provided.

4. Media & Uploaded Content

Any uploaded media remains the intellectual property of the Actor unless otherwise specified by a separate production contract.

By uploading media to Aurore, the Actor grants the Production Company a non-exclusive right to:

• View and internally distribute the material within the production team
• Use the material for casting review and project preparation
• Temporarily store the material on secure cloud infrastructure
• Share the material internally with approved crew members attached to a specific production

The Production Company may not publicly publish, commercially redistribute, or externally license uploaded materials without additional explicit permission from the Actor.

5. Internal Access & Team Visibility

Aurore contains role-based access management. Actor information may only be accessed by authorized producers, casting directors, approved crew members, and platform administrators.

6. Email & Communication Processing

The platform may process emails or submissions sent voluntarily by Actors for casting purposes, including automatic extraction of contact information, showreel links, notes, and availability details.

7. Data Retention

Actor profiles and submitted materials may remain stored within Aurore for future casting opportunities unless deletion is requested. Actors may request access, correction, or removal of their profile and associated media.

8. Data Deletion Requests

Upon validated request, the Production Company will remove the Actor profile from active databases and delete associated uploaded media where reasonably possible.

9. Security Measures

The Production Company implements reasonable technical and organizational measures including restricted access, authenticated accounts, cloud database protections, and controlled document sharing. No digital platform can guarantee absolute security.

10. Third-Party Services

Aurore may rely on reputable third-party infrastructure providers for hosting, storage, or cloud services with industry-standard protections.

11. Confidentiality

Crew members with access to Aurore are expected to maintain confidentiality regarding casting discussions, personal contact information, internal production notes, and unreleased project materials.

12. Consent

By submitting information or participating in productions managed through Aurore, the Actor acknowledges that their information may be stored, processed, and accessed internally for production purposes, and understands their right to request modification or deletion.

13. Limitation of Liability

The Production Company cannot guarantee uninterrupted availability or absolute protection against cyber incidents. It shall not be held liable for indirect damages resulting from unforeseeable technical breaches beyond reasonable operational control.

14. Future Modifications

This policy may evolve as Aurore expands. Significant modifications will be communicated where reasonably possible. Continued use constitutes acceptance of the revised policy.

15. Contact

KJC Productions — [contact@wearekjc.com](mailto:contact@wearekjc.com) — wearekjc.com

16. Digital Agreement

By submitting information to Aurore, the Actor confirms that they have read and understood this policy and consent to the collection and use of their information as described above.